Position Vacancy: Program Specialist
Agency: Mississippi Community College Board (MCCB)
Location: Jackson, Mississippi
Salary: Commensurate with education, training, and experience
Position Classification: Full-Time
Final Application Date: November 20, 2026
Characteristics of Work
The employee provides coordinated programmatic, administrative, logistical, and technical support to the Assistant Executive Director of Adult Education and High School Equivalency; the Assistant Director of Adult Education for WIOA Compliance; the Assistant Director of Adult Education for Grants and Special Programs; and the Director of Training and Professional Development for Career and Technical and Adult. The position reports directly to the Assistant Executive Director of Adult Education and High School Equivalency.
The employee supports the effective implementation of statewide adult education, high school equivalency, career and technical education, WIOA Title II grant, compliance, data, professional development, monitoring, and special-program activities. The position coordinates assignments and follow-up across functional areas; maintains accurate and complete records; assists with communications, reports, meetings, training events, and site visits; and helps ensure that deadlines, deliverables, and required documentation are completed. The employee exercises sound judgment and initiative within assigned responsibilities but does not replace the approval, supervisory, fiscal, compliance, or policy-making authority of the Assistant Executive Director or Assistant Directors.
Core Duties
- Document monitoring visits and track follow-up items.
- Coordinate logistics for meetings, webinars, and training.
- Record webinars and upload materials to Canvas.
- Check training materials for ADA accessibility.
- Prepare requisitions and supporting documentation.
- Assist with pulling LACES data and reports.
- Maintain and update the SkillUP Mississippi website.
- Manage OAE social media accounts and content.
- Maintain program records and provide administrative support.
- Correspond with high school equivalency testing sites and monitor sites as needed.
Examples of Work
- Coordinates calendars, work plans, deadlines, assignments, and follow-up activities for Adult Education Division initiatives, ensuring responsible staff are informed of upcoming requirements and that supporting materials are organized and available.
- Assists with the preparation, compilation, formatting, proofreading, and routing of correspondence, reports, presentations, guidance, meeting materials, grant documents, monitoring tools, and other internal and external deliverables.
- Provides logistical and administrative support for statewide meetings, trainings, conferences, webinars, monitoring visits, technical-assistance sessions, and partner meetings, including scheduling, registration, materials, attendance records, evaluations, travel coordination, and post-event follow-up.
- Supports WIOA compliance and accountability activities by assisting with desk reviews, monitoring preparation, document collection, data validation, report production, and follow-up on identified technical-assistance or program-improvement needs.
- Supports the Mississippi High School Equivalency Program by maintaining program files, assisting with communications to approved testing centers, test administrators, and vendors, tracking routine submissions, and coordinating materials and follow-up consistent with established procedures.
- Participates in local program monitoring, technical-assistance visits, professionaldevelopment events, conferences, workgroups, and meetings; documents decisions, action items, and follow-up responsibilities. Frequent in-state travel and occasional outof-state travel are requirements of this position.
- Maintains strong and coordinated working relationships with Adult Education staff, other MCCB offices, community colleges, WIOA core partners, state agencies, vendors, and other stakeholders to support seamless services and effective program implementation.
- Handles program information with accuracy, discretion, and appropriate confidentiality; represents MCCB professionally in communications, demeanor, and the daily discharge of duties.
- Manages and maintains the Office of Adult Education’s social media accounts.
- Manages the SkillUP Mississippi website and correspondence with the Digital Support Specialist for all MCCB/Adult Education website changes and updates.
- Performs other duties as assigned.
Minimum Requirements
Education
A bachelor's degree from an accredited college or university in education, public administration, business administration, workforce development, communications, or a closely related field.
Experience
At least two years of directly related experience in program coordination, adult education, workforce development, grants, compliance, data management, training, or administrative program support.
Knowledge of, or the ability to learn, applicable adult education and workforce laws, regulations, policies, and program requirements, including the Workforce Innovation and Opportunity Act, Title II - Adult Education and Family Literacy Act.
Strong organizational and project-coordination skills, with the ability to manage multiple assignments, maintain detailed records, meet deadlines, and follow tasks through completion. Excellent written and verbal communication skills, including the ability to prepare accurate correspondence, reports, meeting materials, and presentations for diverse audiences. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and Zoom; experience with Google Workspace, learning-management systems, or data-management systems is preferred.
Ability to work collaboratively across functional areas while also working independently, exercising sound judgment, protecting confidential information, and seeking guidance when an issue requires policy interpretation or approval.
Ability to provide professional customer service and work effectively with community colleges, local adult education providers, state agencies, vendors, partners, and members of the public. Frequent in-state travel and occasional out-of-state travel are requirements of this position.
Application Procedure
To be considered, applicants must submit a complete application packet. A packet includes:
- Download MCCB Employment Application
- Cover letter
- Resume or curriculum vitae
- College transcripts
- Three letters of reference written specifically for this position
You may submit your application packet in one of the following ways:
Option 1: Submit Online
Submit through Smartsheet (online form)
Option 2: Submit by Mail or Delivery
Cynthia Jiles, Assistant Executive Director of Human Resources
Mississippi Community College Board
3825 Ridgewood Road
Jackson, MS 39211
Email: HR@mccb.edu
Phone: 601.432.6524
Equal Opportunity Employer: The Mississippi Community College Board is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, age, disability, or veteran status.